As I said on my Data Backup Day post for October, very often I find the need to do "cleanup" of my files and file structure before I perform my monthly backup.
Here is the structure I currently use and at the end of the listing I'll discuss some reason to the madness:
TJM Genealogy
- Applications
- Footnote
- GEDCOM-HTML
- Geni
- Associations
- AFAOA (Austin Family Association)
- Crandall
- Huegenot Historical Society
- NEHGS
- Schenectady Historical Society
- Blogging
- Advent Calendar of Christmas Memories
- Alltop
- Blog Templates
- Bootcamp for Genea-Bloggers
- Carnival Graphics
- COG
- Destination Austin Family
- Genea-Blogger Games 2008
- Genea-Bloggers
- Grandma Austins Diaries
- Photos for Posts
- Scanfest
- Field Trips
- Genealogy Pictures
- Arvanites
- Austin
- Baushke
- Farren
- Freer
- Houses
- Lowville
- MacEntee
- McCrickert
- McGinnis
- Scanned
- Sullivan
- Projects
- Continuity Plan
- County Converter
- Lowville Long Ago
- Obit Daily Times
- Unclaimed Person
- Records
- Birth Records
- Book Pages
- Census Records
- Death Records
- Family Bible Records
- Forms
- Immigration Records
- Marriage Records
- Military Records
- Newspaper Articles
- Passport Applications
- Sources
- Surnames
- Arvanites
- Austin
- Baushke
- Crandall
- DeGroodt
- Dence
- Dodds
- Finehout
- Henneberg
- MacEntee
- McCrickert
- McGinnis
- Putman
- ToDo
Notes:
1. My main folder is named TJM Genealogy since it is on the home computer which is shared with other people in my household. I don't care for Windows option of having "accounts" for each person so instead we all place our initial in front of folders with our data.
2. The reason I use "Genealogy Pictures" instead of "Pictures" is that when I am managing photos or using the Microsoft Photo Manager or Adobe Photoshop Elements, I can differentiate that folder from the basic default "Pictures" folder.
3. I do leverage the Tag option with most of the Pictures and Records entries. See my articles on photo metadata at Bootcamp for Genea-Bloggers:
- Metadata Tags for Photos - Windows Vista
- Metadata Tags for Photos - Windows XP
4. For naming items in the Newspaper Articles folder, rather than embed the date of the article and the name of the newspaper in the metadata, I prefer to see it somehow in the title field. Ex: Austin_Robert_19240924_LJR means the article is about Robert Austin, was printed on September 24, 1924 and is in the Lowville Journal Republican (LJR).
5. Since, like Randy, I have been using data files since The Flood, I still don't use spaces in file names but use the underscore - old habit. Also, I've learned to enter dates as YYYY_MM_DD instead of MM_DD_YYYY since it assists me when sorting files.
- Continuity Plan
- County Converter
- Lowville Long Ago
- Obit Daily Times
- Unclaimed Person
- Records
- Birth Records
- Book Pages
- Census Records
- Death Records
- Family Bible Records
- Forms
- Immigration Records
- Marriage Records
- Military Records
- Newspaper Articles
- Passport Applications
- Sources
- Surnames
- Arvanites
- Austin
- Baushke
- Crandall
- DeGroodt
- Dence
- Dodds
- Finehout
- Henneberg
- MacEntee
- McCrickert
- McGinnis
- Putman
- ToDo
Notes:
1. My main folder is named TJM Genealogy since it is on the home computer which is shared with other people in my household. I don't care for Windows option of having "accounts" for each person so instead we all place our initial in front of folders with our data.
2. The reason I use "Genealogy Pictures" instead of "Pictures" is that when I am managing photos or using the Microsoft Photo Manager or Adobe Photoshop Elements, I can differentiate that folder from the basic default "Pictures" folder.
3. I do leverage the Tag option with most of the Pictures and Records entries. See my articles on photo metadata at Bootcamp for Genea-Bloggers:
- Metadata Tags for Photos - Windows Vista
- Metadata Tags for Photos - Windows XP
4. For naming items in the Newspaper Articles folder, rather than embed the date of the article and the name of the newspaper in the metadata, I prefer to see it somehow in the title field. Ex: Austin_Robert_19240924_LJR means the article is about Robert Austin, was printed on September 24, 1924 and is in the Lowville Journal Republican (LJR).
5. Since, like Randy, I have been using data files since The Flood, I still don't use spaces in file names but use the underscore - old habit. Also, I've learned to enter dates as YYYY_MM_DD instead of MM_DD_YYYY since it assists me when sorting files.
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1 comments:
Thomas, I like your suggestions about naming the files. I especially like the way you date them. I am going to adopt that system now!
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